But if you haven’t done so already, you’ll want to get as detailed as possible. You’ve already started building an inventory list using a sheet of paper, spreadsheet, or inventory app. Related: 10 Ways Medical Practices and Hospitals Use Sortly’s Medical Inventory Management Softwareĥ. That way, your team is always grabbing the expiring inventory first, reducing physical and financial waste.
The FIFO method requires placing the soonest-to-expire inventory at the forefront of the shelf, with duplicate items set to expire later placed behind them. You should also consider the first-in, first-out (FIFO) method for stocking your medical supplies. That way, you can always ensure your medical stock is up to date. If you use an inventory app like Sortly, you’ll be able to set customized alerts, so you’re reminded when an item is set to expire. You should note expiration dates directly on your inventory list or in your inventory management software. Keep track of critical dates, including expirationĪnother thing to keep in mind when organizing your medical supply room? Key dates for your medical supplies. Creating records of how you organize will also streamline future audits and physical inventory counts.Ĥ.
#Medical supply inventory list template update#
When you decide on a location for an item, update your inventory management software or inventory spreadsheet accordingly. You may want to use a label maker or other tool to clarify what goes where and how much of it you need. The purpose of this process, at least in the beginning, is to estimate consumption and then make adjustments until you can restock at regularly-scheduled intervals, like at the end of the day or week. Remember, nothing is set in stone-so it’s okay to get things not quite right at first. Now that your medical supply closets and exam rooms are organized and optimized, you’ll want to begin carefully stocking your shelves according to the strategy you set forward in step one. And that won’t be easy if your storage space isn’t set up for success. You may want to invest in new shelving, rolling carts, bins, and other organizational equipment to make inventory organization and management more effortless.Īfter all, in the next step, you’ll create a dedicated storage space for each item in your inventory. While auditing, counting, and reconsidering your inventory, you may notice that your physical storage solutions are inadequate.
#Medical supply inventory list template how to#
Related: How to Manage Medical Inventory (Including a Medical Supply Inventory List Template)Ģ. Remember that your inventory needs will be determined by various factors unique to your practice-and those needs may fluctuate month by month or season by season.
Start keeping better track of consumption now so that when you revisit this process, you’ll have a clearer idea of what your medical practice or hospital truly requires. If you don’t have access to that data, make estimated guesses, talk to others on your team, and do your best. How do you know exactly what you need and where? You’ll want to review past inventory records to determine consumption. From exam rooms to storage closets to off-site facilities, you want to determine exactly what your team needs in every storage area available. It’s possible that your current storage situation is suboptimal. Once you have clarity about what you have on hand, consider whether these items are stored in the most convenient place. However you decide to count your inventory physically, don’t skip this step. You may need to perform this while your office is closed or count inventory little by little to avoid disrupting your practice. Before you can truly get organized, you’ll need to get to the bottom of what you have and where the best place to store it might be. Take stock of everything you have, what you need, and whereĬhances are, your practice or hospital maintains quite a bit of inventory. While not every suggestion or step will apply to you, we’re confident at least a few of these pointers can help you take control of your medical storage today.ġ. In this article, we’ll reveal how to organize a medical supply closet, with tips and tricks that work for practices of every shape and size. Whether you’re organizing a medical supply room or organizing a hospital supply room, there are best practices that can help you keep your medical supplies optimally and adequately stocked. If you work in a doctor’s office, hospital, or another medical setting, you already know how challenging it can be to keep your medical supplies and equipment organized.
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